AI receptionist for car & bike dealers and service centresService due? Booked before they forget.

Service reminders, service slots and test drives booked on WhatsApp and phone. Ad leads followed up.

24/7

service slots and test drives booked

Leads

from your ads followed up: model, budget and timeline captured.

  • Your advisors spend their time with customers at the counter.
  • Every booking is in the calendar before the customer arrives.
Aarohi, Vaanik’s AI Service Advisor

“My service is due”

Customer message

8:50 pm

Vehicle noted

Swift · 20,000 km service

8:51 pm

Service slot booked

Thursday, 9:30 am

8:52 pm

New ad lead

Compact SUV enquiry

9:15 pm

Buyer called back

Budget and timeline asked

9:16 pm

Test drive booked

Saturday, 11:00 am

9:20 pm

Aarohi AI

Service Advisor

Online 24/7 · Hindi & English

02 · From message to booked slot

From “my service is due” to a slot on Thursday.

The customer books in a minute, at night, from the sofa. Your workshop knows what is coming in before it opens.

Handled automatically

  • Answers service and sales enquiries on WhatsApp and phone
  • Notes the vehicle, the kilometres and what needs doing
  • Offers the free slots and books the service in your calendar
  • Calls ad leads back and asks model, budget and timeline
  • Books the test drive and tells your sales team

Answers from your own details

Models & variantsOn-road pricesService packagesPickup & dropOffersWorkshop timings

Shared with us during setup, so every reply is what your counter would say.

M

Metro Motors

Business account

My Swift’s service is due. Can I get a slot this week?

8:50 pm

Sure! 🚗 How many kilometres has it done, and is there anything specific to check?

8:50 pm

Around 20,000 km. AC is not cooling well

8:51 pm

Noted: 20,000 km paid service and an AC check. I have Thursday 9:30 am or Friday 2:00 pm. Would you like pickup from home?

8:51 pm

Thursday 9:30. I’ll drop it myself

8:52 pm

Booked ✅ Thursday, 9:30 am. 📍 Metro Motors service centre, Ring Road. The estimate will be shared after inspection.

8:52 pm

Service slot added to the workshop calendar

Sample conversation

03 · What happens to every enquiry

The same five steps, for service and for sales.

One front desk for the workshop and the showroom.

  1. 1. A customer or a lead arrives

    On WhatsApp, by phone, or from a Facebook or Google ad form.

  2. 2. The details are taken

    For service: vehicle, kilometres and complaints. For sales: model, budget and timeline.

  3. 3. The slot is booked

    A service slot or a test drive, in your calendar, after checking it is free.

  4. 4. The right person is told

    The service advisor or the salesperson, with a WhatsApp summary.

  5. 5. It is logged

    Every enquiry and outcome is written to your sheet or CRM.

What your service advisor receives

Service booked
Customer
Sanjay Nair
Vehicle
Swift · 20,000 km
Work
Paid service · AC check
Slot
Thursday, 9:30 am
Pickup
Customer will drop
Booked on
WhatsApp · 8:52 pm

In your calendar the moment the slot is booked.

Sample data

04 · Fits your existing setup

Works with the tools you already use.

Alongside the manufacturer’s systems you already run.

Where customers and leads reach you

  • WhatsApp
  • Inbound calls
  • Facebook Lead Ads
  • Google Ads
  • Google Business Profile
  • Website

Where it is recorded

  • Google Sheets
  • Your CRM
  • Zoho
  • Salesforce

Where the slot is booked

  • Google Calendar
  • Outbound calls

Connected during setup, where your system has an API. Logos belong to their owners.

05 · Your dealership, your rules

Your showroom rules. Your way.

Every reply follows how your dealership works: what you sell and service, what may be quoted, and when the workshop takes vehicles in.

Set up for your business
  • Models
    Compact SUV · 4 variants
  • Prices
    On-road from ₹9.8 lakh
  • Offers
    Exchange bonus this month
  • Service packages
    20,000 km service
  • Workshop hours
    9:00 am – 6:00 pm
  • Slots a day
    18 vehicles a day
  • Pickup & drop
    Within 10 km
  • Test drives
    At home or at the showroom
  • Documents
    Brochure · Price list
  • After hours
    Book for tomorrow
  • Service reminders
    When a service is due
  • Hand over to a person
    Discounts · Estimates

At work on WhatsApp

Everyday enquiries, answered with your rules

  • PPradeep · 10:05 pm Answered

    What is the on-road price of the top variant?

    The top variant is ₹13.4 lakh on-road. Shall I book a test drive?Prices
  • AAnu · 7:30 am Answered

    Do you do pickup and drop?

    Yes, free pickup and drop within 10 km of the service centre.Pickup & drop
  • HHarish · 4:15 pm Answered

    Is my car ready?

    I have asked your service advisor to update you on your car.Hand over
  • LLeena · 12:40 pm Answered

    How much will the AC repair cost?

    The estimate is given after inspection. Your advisor will call you once the car is checked.Hand over

06 · After the first visit

The service that would have gone to the garage down the road.

Owners don’t leave you. They forget, and someone nearer reminds them first.

  • Calling your lists

    Hand over a list of old enquiries or lapsed service customers. Each one is called and the interested ones are booked.

  • Calls after hours

    The phone is answered when the counter is closed, and the slot is booked for the next day.

  • Service-due and appointment reminders

    A message when a service is due, and a reminder before every test drive and service appointment.

    Set up for your business

  • Missed calls

    A WhatsApp message after a missed call, with a time for the callback.

    Set up for your business

07 · Questions owners ask

Answers to the things dealers want to know.

These come up in almost every meeting with a dealer principal or a service head.

  • We follow the manufacturer’s systems. Does this replace them?

    No. It sits in front of them: it answers, books and logs. Your team keeps using the systems they use today.

  • Can it quote a repair estimate?

    No. It books the slot and notes the complaint. Estimates come from your advisor after inspection.

  • How do service-due reminders work?

    You share the list of vehicles and due dates, and owners are reminded when a service is due. This is set up for your dealership.

  • Does it handle sales leads as well as service?

    Yes. Ad leads are called back, asked model, budget and timeline, and booked for a test drive.

  • Does it call the lead or message them?

    Both. It calls where you want a call and continues on WhatsApp with the brochure, the price list and the slot.

  • What if a customer wants to talk to a person?

    Your team is alerted with the conversation so far and can take over at any time. Nothing has to be asked twice.

  • Which languages does it speak?

    Hindi and English today, including the mix of both that people actually speak. Tell us which other languages your customers use and we’ll confirm on the call.

  • Do we need a WhatsApp Business account?

    Yes, for the WhatsApp replies. Don’t have one? We set it up with you during onboarding.

  • What does it cost, and how fast can we go live?

    Setup and go-live are included. We share pricing on the call and go live once your models, slots and rules are tested with you.

Your dealership next

See it running for your own showroom.

Book a 20-minute demo and we walk you through how service bookings, test drives and ad leads would run for your dealership, and answer anything you want to ask.

Or start a 14-day free trial