AI coordinator for wedding & event plannersReply first. Win the booking.

WhatsApp and Instagram enquiries answered in minutes, even while you’re running a wedding.

24/7

enquiries answered

on a wedding day too

First

to reply usually gets the meeting.

  • Your date is checked before anyone gets excited.
  • You meet couples who already know your packages.
Isha, Vaanik’s AI Event Coordinator

“Charges for 300 guests?”

Instagram DM

9:20 pm

Date checked

14 Feb is free

9:21 pm

Packages sent

With inclusions

9:22 pm

Meeting booked

Sunday, 4:00 pm

9:26 pm

Venue location sent

On WhatsApp

9:26 pm

You are told

Summary on WhatsApp

9:27 pm

Isha AI

Event Coordinator

Online 24/7 · Hindi & English

02 · From enquiry to meeting

From “what are your charges?” to a booked meeting.

The couple gets an answer tonight. You get a meeting with people who already know the date, the guest count and the budget.

Handled automatically

  • Replies on WhatsApp and Instagram within minutes
  • Asks the date, the guest count and the kind of event
  • Checks your calendar before saying the date is free
  • Shares packages, inclusions and prices from your own price list
  • Books the meeting or the venue visit and tells you

Answers from your own packages

PackagesPrice rangeInclusionsVenues & capacityAvailable datesPhotos & past work

Shared with us during setup, so every reply quotes what you actually offer, at this season’s prices.

M

Marigold Events

Business account

Hi, what are your charges for a wedding of around 300 guests?

9:20 pm

Congratulations! 🎉 Happy to help. Which date are you looking at, and in which city?

9:20 pm

14 February, Jaipur

9:21 pm

14 February is free with us ✅ For 300 guests, decor and planning packages start at ₹6.5 lakh. I am sending the package details with what each includes.

9:22 pm

Looks good. Can we meet this weekend?

9:25 pm

Yes. Sunday 4:00 pm at our studio is booked for you. Here is the location 📍

9:26 pm

Meeting added to the calendar · planner alerted

Sample conversation

03 · What happens to every enquiry

The same five steps, in season and out.

On the days you can’t pick up the phone at all.

  1. 1. An enquiry arrives

    From an Instagram comment or DM, WhatsApp, your website or a phone call.

  2. 2. The basics are asked

    Date, city, guest count, kind of event and budget.

  3. 3. The date is checked

    Against your calendar, before a single package is discussed.

  4. 4. Packages are shared

    With inclusions and prices, from your own price list.

  5. 5. A meeting is booked

    On your calendar, with a WhatsApp summary sent to you.

What you receive

Meeting booked
Client
Riya & Karan
Event
Wedding · 300 guests
Date
14 February · Jaipur
Interested in
Decor and planning package
Budget
₹6–8 lakh
Meeting
Sunday, 4:00 pm · studio

Sent on WhatsApp the moment the meeting is booked.

Sample data

04 · Fits your existing setup

Works with the tools you already use.

No new software to learn in the middle of the season.

Where your enquiries come from

  • Instagram
  • WhatsApp
  • Facebook
  • Google Business Profile
  • Website
  • Inbound calls

Where the enquiry is recorded

  • Google Sheets
  • Your CRM
  • HubSpot
  • Zoho

Where the date is checked

  • Google Calendar

Connected during setup, where your system has an API. Logos belong to their owners.

05 · Your events, your rules

Your booking rules. Your way.

Every reply follows how you sell: what you offer, what it costs, which dates are open and what only you may promise.

Set up for your business
  • Packages
    Decor + planning
  • Pricing
    From ₹6.5 lakh
  • Dates
    14 Feb free · 16 Feb booked
  • Guest count
    100 to 1,500 guests
  • Cities & venues
    Jaipur · Udaipur
  • Catering
    Through partner caterers
  • Photos & past work
    Portfolio PDF
  • Questions to ask
    Date · Guests · Budget
  • Meeting hours
    Sat–Sun, 11 am – 6 pm
  • Advance
    25% to block the date
  • Follow-ups
    Day 2 · Day 5
  • Hand over to a person
    Discounts · Custom themes

At work on WhatsApp

Everyday enquiries, answered with your rules

  • AAman · 11:10 pm Answered

    Are you free on 16 February?

    I am sorry, 16 February is booked. 14 and 15 February are free.Dates
  • SShreya · 2:30 pm Answered

    Do you handle catering too?

    Yes, through our partner caterers. I can add it to your package.Catering
  • VVikas · 8:45 am Answered

    How much advance to block the date?

    25% of the package blocks the date for you.Advance
  • NNidhi · 7:15 pm Answered

    Can you do it for ₹5 lakh?

    Our planner decides custom quotes. She will call you this evening.Hand over

06 · After the first conversation

No couple goes quiet because you were busy.

The follow-up that slips on every event day.

  • Comments on your reels

    A “price?” or “details?” comment gets a reply in the DM, with your packages.

  • Every enquiry logged

    Date, guest count, budget and what was said, written to your sheet for the whole team.

  • Quote follow-up

    A couple who received a quote and went quiet gets a follow-up on the day you choose.

    Set up for your business

  • Missed calls and reminders

    A message after a missed call, and a reminder before each meeting.

    Set up for your business

07 · Questions owners ask

Answers to the things planners want to know.

These come up in almost every meeting with a planner or a venue.

  • Will it quote the wrong price?

    It quotes only the packages and price ranges you approve. Custom quotes and discounts go to you.

  • How does it know which dates are free?

    It checks the calendar you keep your bookings in, connected during setup. A booked date is never offered.

  • Does it work on Instagram, or only WhatsApp?

    Both, and on phone calls. It replies under a comment, continues in the DM, and can move to WhatsApp to send packages.

  • Can it send our portfolio and packages?

    Yes. It sends the files you choose, such as a package sheet or a portfolio PDF, on WhatsApp.

  • We are a venue, not a planner. Does this fit?

    Yes. The same steps apply: date, guest count, hall and package, then a visit booked.

  • What if a client wants to talk to a person?

    Your team is alerted with the conversation so far and can take over at any time. Nothing has to be asked twice.

  • Which languages does it speak?

    Hindi and English today, including the mix of both that people actually speak. Tell us which other languages your clients use and we’ll confirm on the call.

  • Do we need a WhatsApp Business account?

    Yes, for the WhatsApp replies. Don’t have one? We set it up with you during onboarding.

  • What does it cost, and how fast can we go live?

    Setup and go-live are included. We share pricing on the call and go live once your packages, dates and rules are tested with you.

Your season next

See it running on your own enquiries.

Book a 20-minute demo and we walk you through how enquiries, dates and meetings would run for your business, and answer anything you want to ask.

Or start a 14-day free trial