RiyaAI Sales Executive
A new buyer enquiry comes in.
Calls the buyerOutbound calls- Asks budget, location and timelineOutbound calls
- Passes serious buyers to the sales teamYour CRM
You get: Salespeople meet only buyers who are serious
Customers
The work real businesses have handed to Vaanik.
What was going wrong at each one, what their AI employee does about it every day, and what is different now. Each one ends with an example run, so you can see the work happen step by step.
SkyAsset Realty
Real estate
- Before
- Every buyer enquiry needed a call, and much of the sales team’s day went on people who were never going to buy.
- What changed
- The sales team now spends its time with serious buyers.
“Vaanik automated our outbound calling and lead qualification workflow. Our sales team now spends time only with serious buyers — improving efficiency, response speed, and overall conversions.”
See it run
One example, minute by minute. The names, numbers and times are made up; the steps are the ones above.
Riya’s log AI
A buyer enquiry at 9:41 PM
New enquiry from 99acres
99acres
3 BHK, Sector 150, Noida · Amit Verma · +91 98XXX XX210
Riya calls him back within a minute
Outbound calls
Riya
Hi Amit, main Riya, SkyAsset Realty se. Aapne abhi Sector 150 ke 3 BHK ke liye enquiry ki thi. Do minute baat ho sakti hai?
Hi Amit, this is Riya from SkyAsset Realty. You just asked about the 3 BHK in Sector 150. Do you have two minutes?
Customer
Haan, boliye. Budget around 1.5 crore hai.
Yes, go ahead. My budget is around 1.5 crore.
Riya
Theek hai. Aap kab tak shift hona chahte hain, aur ye apne rehne ke liye hai?
Got it. When do you want to move, and is it for your own use?
Qualified on the same call
Outbound calls
- Budget
- ₹1.4–1.6 Cr
- Moving in
- Within 3 months
- Purpose
- Own use
- Home loan
- Pre-approved
Marked hot and handed to Rohit in sales
Your CRM
With the call recording and a three-line summary.
Hot lead
Next enquiry: 2 BHK, Sector 137
MagicBricks
Riya calls. They are comparing prices for next year, not buying now.
Nurture · no sales time spent
In the CRM
Amit Verma
+91 98XXX XX210
Assigned to Rohit, Sales
- Interested in
- 3 BHK, Sector 150
- Budget
- ₹1.4–1.6 Cr
- Timeline
- Within 3 months
- Source
- 99acres
Note for Rohit
Buying for his own family, loan already approved. Wants to see the site this weekend. Best reached after 6 PM.
Call recording attached · 3:12
Rohit starts the morning with one serious buyer and the whole call in front of him. The price-checker never reaches his list.
Propusers
Property advisory
- Before
- Every lead needed a follow-up, and keeping up with all of them meant more work for the same team.
- What changed
- Every lead gets a follow-up straight away, with no extra work for the team.
“Every lead now receives instant follow-ups without increasing team workload. Vaanik helped us scale outreach consistently while improving engagement and conversion rates.”
MeeraAI Follow-up Executive
A new lead comes in.
- Calls the lead straight awayOutbound calls
Follows up on WhatsAppWhatsApp
Records what the lead saidGoogle Sheets
You get: No lead waits for someone to have time
See it run
One example, minute by minute. The names, numbers and times are made up; the steps are the ones above.
Meera’s log AI
A lead at 11:05 AM
New lead from a Facebook ad
Facebook Lead Ads
2 BHK resale, ready to move · Neha Kapoor · +91 99XXX XX487
Meera calls straight away
Outbound calls
No answer.
Not picked up
Follows up on WhatsApp
WhatsApp
Meera
Hi Neha, Meera here from Propusers. I just tried calling about the 2 BHK you asked for. Is WhatsApp easier for you?
Neha replies between meetings
WhatsApp
Customer
Yes, in office. Budget is 90 lakh, need to move by March.
Meera
Thank you! Anything the place must have? I’ll get an advisor to share options that fit.
Customer
Close to the metro, and a good school nearby.
Her row in the leads sheet is filled in
Google Sheets
- Budget
- ₹90 L
- Move by
- March
- Must have
- Metro, school nearby
- Prefers
Interested
In the leads sheet
Neha Kapoor
+91 99XXX XX487
Assigned to Rohit, Advisor
- Looking for
- 2 BHK resale, ready to move
- Budget
- ₹90 L
- Move by
- March
- Source
- Facebook ad
Note for Rohit
Busy during office hours and prefers WhatsApp. Wants to be near the metro with a good school close by.
The advisor reaches out already knowing her budget, her deadline and the best way to reach her.
BhaskarAd
Dainik Bhaskar’s advertising desk
- Before
- Once a classified ad had run, nobody called to ask how it went, so a repeat booking waited for the advertiser to come back.
- What changed
- Every past advertiser hears from the desk, and the booking team calls the ones who want to run again.
MeeraAI Follow-up Executive
An advertiser’s classified ad has finished its run.
- Calls to ask whether the ad workedOutbound calls
- Offers to run it again if the need is still openOutbound calls
- Marks who wants to rebook, for the booking deskYour CRM
- Stops calling anyone who asks it toYour CRM
You get: A rebooking list built from every past advertiser
RiyaAI Sales Executive
A local business has never advertised in the paper.
- Calls the ownerOutbound calls
- Asks for a short meeting with a field sales executiveOutbound calls
- Marks agreed meetings for the field teamYour CRM
You get: Field sales spends its day in meetings, not on cold calls
See it run
One example, minute by minute. The names, numbers and times are made up; the steps are the ones above.
Meera’s log AI
The rebooking calls, 10:00 AM
Today’s list: advertisers whose ads ended last week
Your CRM
Loaded from the ad desk, with each advertiser’s ad.
Calls Sunil Gupta about his ad
Outbound calls
His ad: plot for sale, Kolar Road, Bhopal
Meera
नमस्ते सुनील जी, मैं भास्कर एड्स से बात कर रही हूँ। आपने कोलार रोड के प्लॉट का विज्ञापन दिया था। प्लॉट बिक गया क्या?
Namaste Sunil ji, I’m calling from Bhaskar Ads. You advertised your plot on Kolar Road. Has it sold?
Customer
नहीं, अभी तक नहीं बिका।
No, not yet.
Meera
एक बार फिर विज्ञापन छपने से और खरीदारों तक बात पहुँचेगी। क्या आप दोबारा देना चाहेंगे?
Running it once more would reach more buyers. Would you like to run it again?
Customer
हाँ, इस रविवार के लिए।
Yes, for this Sunday.
Marked for the booking desk
Your CRM
- Ad
- Plot for sale
- Area
- Kolar Road
- Wants
- Sunday edition
Wants to rebook
Next: a rental ad
Outbound calls
“Tenant mil gaya, thank you.” Marked done, and not called again about this ad.
Need met
Next: asks not to be called
Outbound calls
Added to the do-not-call list on the spot.
Do not call
On the booking desk’s list
Sunil Gupta
+91 94XXX XX031
Assigned to Booking desk
- Previous ad
- Plot for sale, Kolar Road
- How it went
- Not sold yet
- Next
- Sunday edition
Note for Booking desk
Plot still unsold. Agreed to run the ad again this Sunday. Call to confirm the size and the price.
Call recording attached · 1:48
The booking desk’s list holds only advertisers who said yes, each with what they want to run.
The Job Fit
Recruitment
- Before
- Every applicant needed a screening call before anyone knew whether they suited the role, and much of the recruiters’ day went on candidates who did not.
- What changed
- Recruiters now spend their time with candidates who fit the role.
RiyaAI Sales Executive
A candidate applies for an open role.
- Calls the candidateOutbound calls
- Asks experience, salary, notice period and locationOutbound calls
- Records the answers against the roleGoogle Sheets
- Marks who fits, for the recruiterGoogle Sheets
You get: Recruiters interview only candidates who fit the role
See it run
One example, minute by minute. The names, numbers and times are made up; the steps are the ones above.
Riya’s log AI
The screening calls, 10:00 AM
Today’s list: applicants for Inside Sales Executive, Gurugram
Google Sheets
Added by the recruiter, with what the role needs.
Calls Pooja Nair about her application
Outbound calls
Riya
Hi Pooja, this is Riya from The Job Fit. You applied for the Inside Sales Executive role in Gurugram. Do you have five minutes for a few questions?
Candidate
Yes, sure.
Riya
Thank you. How long have you worked in sales, and what is your notice period?
Candidate
Two years, all of it in inside sales. My notice period is 30 days.
Screened on the same call
Outbound calls
- Experience
- 2 years, inside sales
- Expected salary
- ₹4.5 LPA
- Notice period
- 30 days
- Location
- Gurugram, from office
Marked a fit and passed to Rohit, the recruiter
Google Sheets
With the call recording and a three-line summary.
Fits the role
Next: an applicant on a 90-day notice period
Outbound calls
The role has to be filled this month. Riya records the answers and does not send the profile on.
Not a fit · no recruiter time
In the candidate tracker
Pooja Nair
+91 97XXX XX364
Assigned to Rohit, Recruiter
- Applied for
- Inside Sales Executive
- Experience
- 2 years
- Notice period
- 30 days
- Expected salary
- ₹4.5 LPA
Note for Rohit
Two years of inside sales, used to daily calling targets. Can join in 30 days and is happy to work from the Gurugram office. Free for an interview after 6 PM.
Call recording attached · 4:05
Rohit’s interview list holds only candidates who fit the role, each with their answers and the call. The applicant who cannot join in time never reaches it.
Riya AI AI Sales Executive
Don’t take our word for it. Talk to Riya.
Riya is Vaanik’s own sales executive. She answers our WhatsApp and Instagram and calls our leads. Ask her what you would ask us, and judge the product by how she handles you.
She calls between 8 am and midnight IST. On WhatsApp she replies at any hour.