AI admissions counsellor for coaching institutes & schoolsEvery enquiry followed up, before a rival calls them.

Admission enquiries answered on WhatsApp and phone, demo classes booked, every follow-up logged.

Same day

follow-up on every admission enquiry

24/7

Parents and students answered after class hours.

  • Your counsellors meet families who have already seen a class.
  • Every enquiry and every call is logged for your team.
Sneha, Vaanik’s AI Admissions Counsellor

New enquiry from your ad

JEE 2-year batch

8:35 pm

Parent called back

The same evening

8:37 pm

Batch and fee shared

Brochure on WhatsApp

8:41 pm

Demo class booked

Saturday, 10:00 am

8:43 pm

Address sent

With the class time

8:43 pm

Counsellor alerted

Summary and log

8:44 pm

Sneha AI

Admissions Counsellor

Online 24/7 · Hindi & English

02 · From enquiry to demo class

From an admission enquiry to a booked demo class.

The family gets a call and an answer the same evening. Your counsellor gets a student in a classroom on Saturday.

Handled automatically

  • Calls or messages every new enquiry the same day
  • Answers courses, batches, fees and timings
  • Asks the class, the target exam and the preferred batch
  • Books the demo class in your calendar
  • Sends the brochure and the address on WhatsApp

Answers from your own prospectus

CoursesBatches & timingsFeesFacultyScholarshipsResultsBranch address

Shared with us during setup, so every reply is what your admissions desk would say.

A

Apex Classes

Business account

Mr. Sharma filled your admission form · 8:35 pm
Sneha called Mr. Sharma · 8:37 pm · 4 min

Hello Mr. Sharma, Sneha from Apex Classes. As discussed: Class 11, JEE two-year batch. The weekday batch runs 4 to 7 pm; the fee is ₹1.2 lakh a year.

8:41 pm

Aarav’s demo class is booked for Saturday, 10:00 am ✅ 📍 Apex Classes, Sector 18. The brochure is attached.

8:43 pm

Thank you. Is there any scholarship?

8:46 pm

Yes, up to 30% on our scholarship test, held every Sunday. Shall I register Aarav for this Sunday?

8:46 pm

Counsellor alerted · enquiry logged

Sample conversation

03 · What happens to every enquiry

The same five steps, in admission season and out.

Even in the weeks when the forms come in hundreds.

  1. 1. An enquiry arrives

    From a Facebook or Google ad form, your website, WhatsApp, Instagram or a phone call.

  2. 2. Followed up the same day

    By call or WhatsApp, before the family has spoken to three other institutes.

  3. 3. The right batch is found

    Class, target exam, preferred timing and budget.

  4. 4. The demo class is booked

    In your calendar, with the address sent on WhatsApp.

  5. 5. Logged for your counsellor

    Every call and its outcome is written to your sheet or CRM.

What your counsellor receives

Demo booked
Student
Aarav Sharma · Class 11
Parent
Mr. Sharma
Course
JEE two-year · weekday batch
Source
Facebook ad form
Demo class
Saturday, 10:00 am
Asked about
Scholarship test

Sent the moment the demo class is booked.

Sample data

04 · Fits your existing setup

Works with the tools you already use.

No new software for your admissions desk to learn.

Where your enquiries come from

  • Facebook Lead Ads
  • Google Ads
  • Google Forms
  • Website
  • Instagram
  • WhatsApp
  • Inbound calls

Where the enquiry is recorded

  • Google Sheets
  • LeadSquared
  • Zoho
  • HubSpot
  • Your CRM

Where the class is booked

  • Google Calendar
  • WhatsApp
  • Outbound calls

Connected during setup, where your system has an API. Logos belong to their owners.

05 · Your institute, your rules

Your admission rules. Your way.

Every reply follows how your institute admits: which courses, which batches, what fee, and what only a counsellor may promise.

Set up for your business
  • Courses
    JEE · NEET · Foundation
  • Batches
    Weekdays, 4–7 pm
  • Fees
    ₹1.2 lakh a year
  • Scholarships
    Up to 30% on the test
  • Faculty
    Physics: 12 years’ experience
  • Results
    Only published results
  • Demo classes
    Every Saturday, 10 am
  • Branches
    Sector 18 · Indirapuram
  • Documents
    Brochure · Fee sheet
  • Who gets the enquiry
    JEE → Mr. Verma
  • Follow-ups
    Day 1 · Day 3 · Day 7
  • Hand over to a person
    Fee waivers · Admissions

At work on WhatsApp

Everyday enquiries, answered with your rules

  • MMrs. Gupta · 9:50 pm Answered

    What is the fee for the NEET batch?

    The NEET two-year batch is ₹1.1 lakh a year. Shall I send the fee sheet?Fees
  • RRohan · 6:15 am Answered

    Is there a weekend batch?

    Yes, Saturday and Sunday, 9 am to 1 pm. The next one starts on 1 July.Batches
  • MMr. Khan · 2:40 pm Answered

    Can my son attend one class first?

    Yes. Demo classes are every Saturday at 10 am. Shall I book this Saturday?Demo classes
  • DDivya · 7:30 pm Answered

    Can you reduce the fee?

    Our counsellor decides concessions. Mr. Verma will call you tomorrow morning.Hand over

06 · After the first conversation

No enquiry left until tomorrow.

Admissions are won in the week after the enquiry.

  • Old enquiry lists

    Hand over last season’s enquiries. Each one is called, followed up on WhatsApp, and the interested ones are passed to a counsellor.

  • Changes to a demo class

    A family that can’t come is offered another slot, and the calendar is updated.

  • Class reminders

    A reminder before the demo class.

    Set up for your business

  • Call-backs and quiet enquiries

    “Call me next week” is called next week, and a family that went quiet gets a follow-up.

    Set up for your business

07 · Questions owners ask

Answers to the things institute owners want to know.

These come up in almost every meeting with a director or a centre head.

  • Does it call the enquiry or message them?

    Both. It calls where you want a call, and continues on WhatsApp with the batch details, the brochure and the demo class time.

  • What does it say about results and selections?

    Only what you have published and approved. It makes no promises about ranks or results.

  • Do we have to change our CRM?

    No. Enquiries and outcomes are written to the sheet or CRM you already use, when it has an API. We’ll check yours on the call.

  • Can it handle several branches and courses?

    Yes. Each branch and course keeps its own batches, fees and counsellor.

  • Is it only for admission season?

    No. Between seasons it answers the daily questions and calls old enquiry lists.

  • What if a parent wants to talk to a person?

    Your team is alerted with the conversation so far and can take over at any time. Nothing has to be asked twice.

  • Which languages does it speak?

    Hindi and English today, including the mix of both that people actually speak. Tell us which other languages your parents use and we’ll confirm on the call.

  • Do we need a WhatsApp Business account?

    Yes, for the WhatsApp replies. Don’t have one? We set it up with you during onboarding.

  • What does it cost, and how fast can we go live?

    Setup and go-live are included. We share pricing on the call and go live once your courses, fees and rules are tested with you.

Your institute next

See it running on your own enquiries.

Book a 20-minute demo and we walk you through how enquiries, demo classes and follow-ups would run for your institute, and answer anything you want to ask.

Or start a 14-day free trial