AI receptionist for play schools & activity centresParents ask after bedtime. Anika answers.

Enquiries on WhatsApp and phone, trial classes booked, reminders sent.

24/7

parents answered

at the hours they are free

Trial

class or school visit booked while they are keen.

  • Your teachers stay with the children during the day.
  • Every enquiry is logged for your admissions team.
Anika, Vaanik’s AI Enquiry Counsellor

“Admission for age 3?”

Parent message

9:45 pm

Programme shared

Nursery · 9 am – 12:30 pm

9:45 pm

Fee sheet sent

On WhatsApp

9:47 pm

School visit booked

Saturday, 10:30 am

9:50 pm

Location sent

With the visit time

9:50 pm

Centre head told

Summary and log

9:51 pm

Anika AI

Enquiry Counsellor

Online 24/7 · Hindi & English

02 · From enquiry to school visit

From a bedtime message to a booked school visit.

Parents have time to ask only after the children are asleep. They get an answer then, and a visit on Saturday.

Handled automatically

  • Answers parents on WhatsApp and phone at any hour
  • Shares programmes by age, timings and fees
  • Asks the child’s age and what the parent is looking for
  • Books the trial class or the school visit in your calendar
  • Sends the brochure and the location on WhatsApp

Answers from your own centre details

Programmes by ageTimingsFeesDaycareTransportMealsSafetyAddress

Shared with us during setup, so every reply is what your admissions desk would say.

L

Little Steps Preschool

Business account

Hello, is admission open for a 3-year-old? What are the timings?

9:45 pm

Hello! 😊 Yes, Nursery admissions are open for children aged 3 to 4. Classes run 9:00 am to 12:30 pm, Monday to Friday.

9:45 pm

And the fees? Do you have daycare after school?

9:46 pm

I am sending the fee sheet. Daycare is available till 6:30 pm. Would you like to visit the school and meet the teacher?

9:47 pm

Yes, Saturday morning?

9:49 pm

Booked ✅ Saturday, 10:30 am. You are welcome to bring your child along. 📍 Little Steps Preschool, Whitefield

9:50 pm

Visit added to the calendar · centre head told

Sample conversation

03 · What happens to every enquiry

The same five steps, in admission season and after it.

No teacher leaves a classroom to answer the phone.

  1. 1. A parent asks

    On WhatsApp, by phone, on Instagram or through an ad form.

  2. 2. The right programme is found

    By the child’s age, with timings and fees.

  3. 3. Details are shared

    The brochure and the fee sheet, sent on WhatsApp.

  4. 4. A visit or trial class is booked

    In your calendar, with the location sent to the parent.

  5. 5. Logged for your team

    Every enquiry and outcome is written to your sheet, and the centre head is told.

What your centre head receives

Visit booked
Parent
Mrs. Reddy
Child
3 years · Nursery
Asked about
Timings · Fees · Daycare
Visit
Saturday, 10:30 am
Came from
WhatsApp · 9:45 pm
Sent
Fee sheet

Sent on WhatsApp the moment the visit is booked.

Sample data

04 · Fits your existing setup

Works with the tools you already use.

No new software for your admissions desk to learn.

Where parents reach you

  • WhatsApp
  • Inbound calls
  • Instagram
  • Facebook Lead Ads
  • Google Business Profile
  • Website

Where the enquiry is recorded

  • Google Sheets
  • Your CRM

Where the visit is booked

  • Google Calendar
  • WhatsApp

Connected during setup, where your system has an API. Logos belong to their owners.

05 · Your centre, your rules

Your admission rules. Your way.

Every reply follows how your centre works: which programmes, for which ages, at what fee, and what only your team may promise.

Set up for your business
  • Programmes
    Playgroup · Nursery · KG
  • Timings
    9:00 am – 12:30 pm
  • Fees
    Fee sheet on request
  • Teacher ratio
    1 teacher for 10 children
  • Activities
    Dance · Art · Phonics
  • Transport
    Within 5 km
  • Meals
    Snack and lunch
  • Safety
    CCTV · Female staff
  • Visits & trials
    Sat, 10 am – 1 pm
  • Offers
    Sibling concession
  • Follow-ups
    Day 2 · Day 6
  • Hand over to a person
    Admission · Fee concessions

At work on WhatsApp

Everyday enquiries, answered with your rules

  • MMrs. Shah · 10:20 pm Answered

    Do you have a playgroup for 2-year-olds?

    Yes, Playgroup is for children aged 2 to 3, from 9:30 to 11:30 am.Programmes
  • MMr. Paul · 7:10 am Answered

    Is transport available from Marathahalli?

    Yes, our van covers Marathahalli. I can send the route and charges.Transport
  • MMrs. Ali · 1:35 pm Answered

    Can my daughter try a dance class?

    Yes. A free trial class is on Saturday at 11 am. Shall I book it?Visits & trials
  • MMrs. Joshi · 8:55 pm Answered

    Can you confirm her admission today?

    Our centre head confirms admissions. She will call you tomorrow morning.Hand over

06 · After the first conversation

The parent who meant to visit.

Parents compare three schools. The one that follows up gets the visit.

  • Ad enquiries called back

    A parent who fills your ad form gets a call and a WhatsApp message the same day.

  • Changes to a visit

    A parent who can’t come is offered another slot, and the calendar is updated.

  • Visit and class reminders

    A reminder before the school visit or the trial class.

    Set up for your business

  • Quiet enquiries

    A parent who stopped replying gets a follow-up on the day you choose.

    Set up for your business

07 · Questions owners ask

Answers to the things school owners want to know.

These come up in almost every meeting with a centre head.

  • What does it tell parents about safety?

    Only what you approve: the facts you want every parent told, in your words.

  • Can it confirm an admission?

    No. It answers, shares the fee sheet and books the visit. Admissions and concessions stay with your team.

  • Does it answer phone calls too?

    Yes. It picks up when your desk is busy or closed, and books the visit the same way.

  • Does it work for activity classes as well as preschool?

    Yes. The same steps apply: the child’s age, the class, the fee and a trial booked.

  • We have more than one centre. How does that work?

    Each centre keeps its own programmes, timings, fees and calendar.

  • What if a parent wants to talk to a person?

    Your team is alerted with the conversation so far and can take over at any time. Nothing has to be asked twice.

  • Which languages does it speak?

    Hindi and English today, including the mix of both that people actually speak. Tell us which other languages your parents use and we’ll confirm on the call.

  • Do we need a WhatsApp Business account?

    Yes, for the WhatsApp replies. Don’t have one? We set it up with you during onboarding.

  • What does it cost, and how fast can we go live?

    Setup and go-live are included. We share pricing on the call and go live once your programmes, fees and rules are tested with you.

Your centre next

See it running on your own enquiries.

Book a 20-minute demo and we walk you through how enquiries, visits and trial classes would run for your centre, and answer anything you want to ask.

Or start a 14-day free trial